Employers have been granted an extension for the use of Form I-9 until May 31, 2027, as announced by the U.S. Citizenship and Immigration Services. This means that the most recent version of Form I-9 with an August 1, 2023, edition date can still be utilized by human resources professionals.
The agency clarified that newly downloaded forms will now display the extended expiration date, but employers are allowed to continue using any previously downloaded or printed forms that show the previous expiration date of July 31, 2026. USCIS emphasized that either version of the form can be used until its respective expiration date.
However, employers are strongly advised to update their electronic Form I-9 systems to reflect the new 2027 expiration date at the earliest opportunity. It is mandatory for employers to make this update no later than July 31, 2026, according to USCIS.
Form I-9 serves the purpose of confirming a worker’s identity and authorization to work in the United States. It is a requirement for all employers, including educational institutions, to have a Form I-9 on file for each of their employees. The completion of this form must occur within a short timeframe from the employee’s start date.
The extension of the Form I-9 expiration date provides employers with additional time to make the necessary adjustments to their systems and processes. This change offers a level of flexibility to employers who may still be using older versions of the form.
It is crucial for employers to stay informed about these updates and ensure compliance with the latest requirements set forth by USCIS. By staying proactive and updating their systems promptly, employers can avoid potential issues or discrepancies related to Form I-9 verification.
Overall, the extension of the Form I-9 expiration date is a positive development for employers, allowing them more time to adapt to the changes and ensure continued compliance with immigration regulations. By taking the necessary steps to update their systems in a timely manner, employers can streamline their processes and maintain accurate records for all employees.